Invitation Letters
An invitation letter serves the purpose of inviting a guest to a party,event or celebration while conveying more information than a traditional invitation card.It serves two purposes;one,to invite the individual to the event and two,to ensure that the person receiving the letter is going to attend.
1.1 How to Write Business Invitation Letters
A business invitation letter is a formal way to invite peers and clients to events which are being hosted by the company and are one of the most popular ways of inviting guests to functions.The professional invitation should be written in a formal tone.
The introduction allows the host and sender to introduce themselves,as well as the organization in which they have chosen to represent.A simple background of the individual or company will suffice.
Next,in the body of the letter it is important to outline all of the information about the event.The date and time should be included as well as the theme and purpose for the event.At this point,a date should be mentioned in which guests should provide their reply by,and it may also contain any information regarding special roles played at the event,attire and items required for the guest to bring.Be sure to mention any specifications about dress code in the invitation letter.
Finally,the appreciation for the guest to attend the party should be shown.This can be completed with a formal note,stating that you look forward to seeing the individual at the event.Remember,this needs to keep in tone with the rest of the letter.
The conclusion should contain the sign off and a line that ties the complete letter together,drawing the end of the invitation,with a salutation and a signature.
1.2 Samples of Invitation Letters
Lockwood Middle School，
307 Main Street，
Lockwood,NJ 51686，
December 10，2013.
Mrs.Jody Coling，
President，
Lockwood Health Association，
23 Main Street，
Lockwood,NJ.
Dear Mrs.Coling:
My name is Susan Harris and I am writing on behalf of the students at Lockwood Middle School.
A significant amount of the students at the school have been working on a project which relates to the unemployment problem within the youth demographic of Lockwood.You are invited to attend a presentation that will be held within the media room of the school where a variety of proposals will demonstrate the ability of the community to develop employment opportunities for the youth within the community.
At the presentation,there will be several students receiving awards which will recognize them within the community from the Mayor.Refreshments will also be available at the presentation.
As one of the prominent figures in the community,we would be honored by your attendance.Our special presentation will be held at our school auditorium on January 16th.Please reply by Monday the 9th of January to confirm your attendance to the function.
We look forward to seeing you there，
Sincerely，
Signature