A Business Itinerary
A business itinerary is prepared for business trips,to help keep you on schedule with meetings and travel arrangements.The business itinerary is most often prepared by an assistant or secretary for an employer.A well-prepared business itinerary should include everything from travel arrangements to accommodations and scheduled business meetings.Preparing an effective business itinerary will keep your employer organized and on schedule.
3.1 How to Write a Business Itinerary
Normally,a business itinerary should include five steps as following:
Step 1 List detailed travel arrangements.These should include phone numbers and directions as well as departure time.The travel arrangements should include where to check in and cab or rental car information.Research the area where the business will be conducted.This is especially important for business trips.
Step 2 Write down the address of any scheduled stop,along with the times of each meeting.Indicate the estimated travel time between each meeting based on the time of day.
Step 3 Provide complete hotel information.This includes the room number and directions to the hotel.Include special instructions about check-in and checkout times,as well as information regarding any services the hotel provides that may be useful to your boss.
Step 4 Write down any special information your boss may need to bring to each meeting.This can be especially important if you're writing a particularly busy itinerary.It can help with organization and ensures nothing important gets left behind.Items that may be included in this list are presentations,sample products or contracts that need to be signed.
Step 5 Write a suggested restaurant list that gives several options for lunch and dinner.Select restaurants located near where your boss will be attending meetings or stopping.Call the restaurants to determine the typical wait time for a meal to help schedule it into the itinerary schedule.
3.2 Example of a Business Itinerary
Road Trip from Dawn to Dusk Itinerary
From Friday,August 1，2013 to Saturday,August 2，2013.
Friday,August 1，2013~Philadelphia（PA)12:00 PM:Leave to Philadelphia,PA by traveling on Allen's Private Jet from Edison,NJ.
12:10-12:55 pm:Arrive at Philadelphia. First visit is Congress Hall,which served as the meeting place for the U.S. Congress.Other historical events occurred here,such as presidential inaugurations and Jay's Treaty ratification.
12:55-1:30 pm:Right next door,visit Independence Hall,where the Constitutional Convention of 1787 was held-although it is most known for the signing of the Declaration of Independence.
1:30-2:00 pm:Walk to Second Bank of the U.S.for five minutes.Go inside and browse through the Portrait Gallery.
2:00-3:30 pm:Take a 5-minute walk to Franklin Court,the commemorating site where Benjamin Franklin died.A“ghost structure”outlines where his house stood and there is an underground museum filled with objects associated with him.Enjoy an included 18-minute film about Benjamin Franklin.
3:30-4:45 pm:Take a 5-minute walk to National Constitution Center.The exhibit experience in this new museum will highlight the history of the U.S Constitution and its importance to today.The tour begins with a presentation, including a live performance of an actor and a video,that'll emphasize the main themes of the Constitution.
4:45-6:00 pm:Take a fifteen-minute walk to City Tavern,a well-known historical restaurant/bar where the nation's founders dined during the Constitutional Convention.First look around gift shop and feel free to browse.Then,eat an early dinner there for an hour at 5:00 pm.
6:00-7:30 pm:Take another fifteen-minute walk back to the National Constitution Center to hear Michael Beschloss,a New York Times bestselling author and a presidential,modern historian discuss about his new book,Presidential Courage: Brave Leaders and How They Changed America 1789-1989,at 6:30 PM.We will discover new facts about some of the past presidents,such as George Washington,John Adams and Andrew Jackson,that we learned in class and how much impact they had on America.
7:30-9:00 pm:After,take a five-minute bus ride to North Bowl for a good night of bowling and fun.
9:00-9:15 pm:Take Allen's Private Jet to NYC.9:15-10:00 pm:Check in Club Quarters hotel in downtown Manhattan,NY. Saturday,August 2，2013~NYC,Plattsburg,and Springfield（MA).
8:00-8:30 am:Wake up and get ready by 8:30.
8:30-9:20 am:Eat breakfast at Club Quarters Hotel in Downtown Manhattan.
9:20 am:Leave hotel and walk to Federal Hall ten minutes away.
9:30-10:00 am:Arrive at Federal Hall,the birthplace of American government. Visit the Hamilton Exhibit and learn much about Alexander Hamilton's life.
10:00-10:30 am:Take a thirty-minute tour starting at Gateway to America: Discover New York Harbor Visitor Information Center.
10:30-11:30 am:Browse through George Washington Inaugural Gallery and learn about his inauguration in 1789.Buy souvenirs at the Museum Store.
11:30-11:40 am:Take Allen's Private Jet to Plattsburg.
NY.11:40-12:20 pm:Eat at Red Lyon Tavern.
12:20-12:30 pm:Take the taxi from Red Lyon Tavern to The War of 1812 Museum.
12:30-2:00 pm:Visit The War of 1812 Museum,browse through the exhibits,and listen to orientation presentations.
2:00-2:30 pm:Go to History Shoppe,the souvenir store in the museum,to look at books,journals,calendars and buy some souvenirs.
2:30-2:45 pm:Take Allen's Private Jet to Springfield,MA.
2:45-4:30 pm:Go to Springfield Amory National Historic Site to take pictures of the many exhibits they display and learn about Shays'Rebellion.
4:30-5:00 pm:Watch the Park's Orientation Film that describes the Armory's history from 1794-1968.
5:00-5:20 pm:Take Allen's Private Jet to Quincy,Massachusetts,specifically the Marriott Hotel.
5:20-5:40 pm:Check in Marriott Hotel.
5:40-6:30 pm:Take a nice,hot bath and relax from a long day.
6:30-7:30 pm:Eat dinner at the Marriott Hotel.Then,relax at the pool/spa, exercise at the fitness center,watch TV or take an evening stroll outside.