Task 1 Read for Useful Information
Pre-reading Activity 1 Listen and Read Aloud
（略）
Pre-reading Activity 2 Express Yourself
☛ This section aims at introducing some topics for students to express themselves. Sentences like the following may be used.
◆ I have to prepare the conference agenda for the attendees to know the arrangements.
◆ I will ask my boss the conference theme, then tell the attendees to make a preparation for the theme.
◆ I think a suitable conference room is necessary to be considered.
◆ I would have to make a notice to tell the attendees the time, place, and conference theme, etc.
◆ I will prepare some snacks and drinks during tea break for the attendees so that they can relax themselves.
Reading Activity 1 Read and Try to Understand
Passage 1
Language points
Para 1
1. conference n. [C] a large formal meeting where a lot of people discuss important matters such as business, politics, or science, especially for several days 会议，（正式）讨论会
e.g. He was a guest speaker at the conference. 他是会议的特邀演讲人。
The largest conference room could seat 5,000 people. 最大的会议室可坐5000人。
2. significant adj. having an important effect or influence, especially on what will happen in the future重要的，有意义的
e.g. The question under discussion is significant. 讨论中的问题是重要的。
Economic conditions are significant in many ways. 经济条件在许多方面都是很重要的。
significance n. [U] the importance of an event, action etc, especially because of the effects or influence it will have in the future 意义，重要性
e.g. The results of the study have a wider significance for all the profession.
这项研究的结果对于整个业界来说具有更广泛的意义。
Parents’ love and caring are of great significance for children.
父母的爱和关怀对孩子是非常重要的。
3. arrange vt. to organize or make plans for something such as a meeting, party, or trip 安排，布置，准备
e.g. She will try to arrange a mutually convenient time and place for an interview.
她会尽量把面谈安排在一个双方都方便的时间和地点。
We must arrange this train into the train schedule.
我们必须得把这个列车安排进火车行车时刻表。arrange for 安排；为……做准备
e.g. Peter arranged for a friend to drive him there. 皮特安排一个朋友开车带他去那儿。
We’ll arrange for this, but you need to give us enough time so that we can deal with that.
我们会对此进行安排，不过你需要给我们足够的时间，以便我们能处理。arrangement n. [C] plans and preparations that you must make so that something can happen 安排，准备
e.g. The staff is working on final arrangements for the summit.
工作人员正在为峰会做最后的安排。
We have made all the arrangements for the conference.
我们已做好会议的全部准备工作。
4. secretary n. [C]someone who works in an office typing letters, keeping records, answering telephone calls, arranging meetings etc. 秘书
e.g. My secretary will fax you all the details. 我的秘书会将所有细节传真给你。
She earned a living as a part-time secretary. 她靠做兼职秘书为生。
Para 3
5. in charge of 负责
e.g. He is the vice-president in charge of sales. 他是负责销售的副总经理。
The teacher, who has taught for over 30 years, is in charge of the school work.
那位已经教了三十年书的老师，在负责学校工作。
6. formally adv. officially 正式地
e.g. “How do you do?” she said formally. “你好！”她很正式地说。
The conference formally opened on July 25. 大会于7月25日正式开幕。
formal adj. made or done officially or publicly 正式的
e.g. No formal announcement had been made. 尚无官方声明。
He wrote a very formal letter of apology to Douglas. 他写了一封很正式的道歉信给道格拉斯。
informal adj. relaxed and friendly without being restricted by rules of correct behaviour 轻松随意的；非正式的 (言行)
e.g. The house has an informal atmosphere. 这屋子里有一种轻松随意的气氛。
Board members are due to have informal discussions later on today.
董事会成员们预定在今天稍后进行非正式讨论。
7. attendee n. [C] someone who is at an event such as a meeting or a course （会议等的）出席者
e.g. This attendee has declined the meeting. 此参加者谢绝了会议。
For individual users, please provide the Attendee Name and Phone Number to search.
个人用户请提供出席者姓名及电话号码以作资料搜寻。
Para 4
8. principal
1) adj. most important 主要的，最重要的
e.g. New roads will link the principal cities of the area. 新建道路将连通这个地区的主要城市。
The map shows the principal towns and rivers. 这张地图标出了主要城镇和河流。
2）n. [C] someone who is in charge of a school 校长
e.g. The principal knows all the students by name. 校长能叫出所有学生的姓名。
We looked around the school and talked with the principal.
我们参观了那所学校，并跟校长进行了交谈。
9. Some people who hold meetings prefer to pass around copies of the agenda.
Translation: 有些开会的人喜欢传递会议议程的复印件。
Explanation: who hold meetings是由who引导的限制性定语从句，修饰some people; 句子的主干是some people prefer to pass around copies of the agenda.
pass around 分发，传递
e.g. I’ve got a couple of pictures you might like to pass around.
我有几张照片也许你们想传着看看。
Later, we will see the machine how to pass around the samples to the laboratory.
稍后我们将看到该机器如何将样品传送送到实验室去。
agenda n. [C] a list of the subjects to be discussed at a meeting 议程
e.g. Can we move on to the next item on the agenda? 我们可以接着讨论下一项议程吗？
I suggest we skip to the last item on the agenda. 我建议我们跳到议程的最后一项。
10. post
1) vt. to put up a public notice about something on a wall or notice board 张贴；公布
e.g. The exam results were posted on the bulletin board yesterday.
昨天考试结果公布在布告栏上。
Officials began posting warning notices. 官员们开始张贴警示布告。
2) n. [C] 岗位
e.g. I applied for the post and was asked to attend an interview.
我申请了这个岗位，并被要求参加面试。
She was recommended for the post by a colleague. 她获得同事的推荐到这个岗位。
poster n. [C] a large printed notice, picture, or photograph, used to advertise something or as a
decoration 海报，广告
e.g. A team of volunteers were putting up posters. 一队志愿者正在贴海报。
They asked me to design a poster for the campaign. 他们请我为这次运动设计一张海报。
11. projector n. [C]a piece of equipment that makes a film or picture appear on a screen or flat surface投影仪，放映机
e.g. The projector doesn’t work. 投影仪不工作了。
How do you turn on the projector? 怎样开投影仪啊?
12. format n. [C] the shape and size of a book, magazine, etc. 格式；版式
e.g. They’ve brought out the magazine in a new format. 他们用新的版式出版这杂志。
Most PowerPoint presentations are prepared for screens in landscape format.
大部分幻灯片演示在屏幕上都是横排格式。
13. No matter what format is used; attendees should be able to follow the agenda as the meeting progresses.
Translation: 无论使用什么方式，与会者都应该随着会议的进展遵循会议议程。
Explanation:
1）no matter + 疑问词 引导让步状语从句，译为“无论……”
no matter which side 无论哪一方
no matter who you are 无论你是谁
no matter where you live 无论你住在哪儿
2）be able to 会，能够
should be able to 应该可以; 应该能够
be only able to do 只能够做
be able to finish 有能力完成
Para 5
14. indicate vt. to show that a particular situation exists, or that something is likely to be true表明；指出
e.g. A survey of retired people has indicated that most are independent and enjoying life.
一项对退休人员的调查表明，他们中的大部分人生活自立而愉快。
Please indicate whether the following statements are true or false.
请指出下列说法是对还是错。
indication n. [U] a sign, remark, event etc that shows what is happening, what someone is thinking or feeling, or what is true 指示，迹象
e.g. He gave no indication that he was ready to compromise. 他没有流露出打算妥协的迹象。
They gave no indication of how the work should be done. 他们根本没说明这项工作该怎样做。
15. item n. [C] a single thing, especially one thing in a list, group, or set of things项目，条款
e.g. The other item on the agenda is the tour. 另一项议程是旅行。
This is sure to be an item on the agenda next week. 这必将成为下周议事日程上的一项议题。
16. estimated adj. used when saying what the cost, size, value, etc. of something is believed to be,
although it is not known for certain 估计的；预计的
e.g. He is highly estimated among his colleagues. 同事们对他的评价很高。
The estimated cost of the building project is well over £1 million.
这项建筑工程的估计费用远远超过100万英镑。
17. In some cases, it may be useful to forward the agenda to attendees before the meeting.
Translation: 在有些情况下，在会议前把议程发给参会者可能会很有用。
Explanation:
1）be useful to 对……有用
e.g. The drug will be useful to hundreds of thousands of infected people.
这种药物将会对成千上万感染者有用。
I hope this piece of suggestion will be useful to you. 我希望这条建议能对你有用。
2）forward vt. to send letters, information etc. to someone发送，转寄
e.g. Would you make sure that you forward my mail promptly?
你能确保及时给我转寄邮件吗？
Flight times will be forwarded to you with your passport.
航班时间将随您的护照一起发送给您。
Para 6
18. trunk n. [C] the thick central woody stem of a tree 主干；树干
e.g. The tree trunk was hollow inside. 这树干里面是空的。
The storm split a branch off from the main trunk. 暴风雨把一根树枝从树干上刮了下来。
19. put forward 提出
e.g. He has put forward a proposal concerning children’s health.
他就儿童健康问题提出了一项建议。
These foreigners have put forward a proposal for a joint venture.
这些外国人提出了一个合资企业的建议。
20. kick off 开始
e.g. The exhibition will kick off on September 20th. 会展将从9月20日开始。
The mayor kicked off the party. 市长揭开了宴会的序幕。
21. volunteer
1）n. [C] someone who does a job willingly without being paid 志愿者
e.g. She now helps in a local school as a volunteer three days a week.
她现在作为一名志愿者每周3天在当地一所学校帮忙。
Have you ever participated in volunteer activities? 你参加过义工活动吗？
2）vi. to offer to do something without expecting any reward, often something that other people do not want to do自愿
e.g. Aunt Mary volunteered to clean up the kitchen. 玛丽姨妈主动要求打扫厨房。
He volunteered for the army in 1938. 他在1938年自愿参军。
22. move on 继续（做或讨论）新的（事情或内容）
e.g. Having completed the first stage, you can move on to step 2.
第一阶段完成后，你就可以接着进行第2步了。
This point is really relevant and we had better move on.
这一点至关重要，我们还是接着谈吧。
23. participant
1）n. [C] someone who is taking part in an activity or event 参加者
e.g. This summer’s children’s art program had 14 participants.
这个夏天的儿童艺术课程有14名参加者。
Jack is an active participant in the civil rights movement.
杰克是人权运动的积极参加者。
2）vi. to take part in an activity or event 参加
e.g. Everyone in the class is expected to participate actively in these discussions.
希望教室里的每一位同学都能积极地参加讨论。
There are many ways people can participate in sports.
人们参加体育运动的方式有很多种。
participation n. [U]the act of taking part in an activity or event 参与
e.g. Thank you for your participation. 谢谢参与。
All participants will receive a certificate of participation in the contest.
所有参赛者将获得参赛证书。
take part in, join in, attend, participate in 四个词可以互换,表示参加某种活动但侧重点不同:
take part in指参加群众性活动、会议、劳动、游行等，往往指参加者持有积极的态度，起一份作用。
join in通常指参加某个党派、组织、社会团体，参军，并成为其中一员。
attend 是出席的意思，表示在某种比较正式的场合出现。例如，上课，会议等。
participate in 通常指参与并分享其中的快乐。
Para 7
24. efficiency n. [U] the quality of doing something well and effectively, without wasting time, money,or energy 效率
e.g. Too much pressure may account for your recent low efficiency in study.
你最近学习低效可能是压力太大导致的。
We must improve our efficiency as soon as possible.
我们必须尽快地提高工作效率。
efficient adj. if someone or something is efficient, they work well without wasting time, money, or energy 有效率的
e.g. We must make the most efficient use of the available financial resources.
我们必须最有效地利用现有财力。
Running is an efficient way to burn off excess calories.
跑步是燃烧多余热量的有效办法。
25. brief adj. using very few words or including few details 简短的，简明扼要的
e.g. Now please be brief—my time is valuable. 现在请长话短说——我的时间很宝贵。
A guide gives a brief talk on the history of the site.
一位导游就这个遗址的历史做了一次简要的讲述。
briefly adv. in as few words as possible 简洁地, 简短地; 简单地说
e.g. Sonia explained briefly how the machine works. 索妮娅简短地介绍了机器是如何工作的。
Briefly, I think we should accept their suggestions.
简言之,我认为我们应该接受他们的建议。
26. declare vt. to state officially and publicly that a particular situation exists or that something is true宣布; 宣告；声明
e.g. Mr. Green has been declared bankrupt. 格林先生已被宣布破产。
He declared he would not run for a second term as president. 他声明不再竞选连任总统。
declaration n. [C] an important official statement about a particular situation or plan, or the act of making this statement 宣告，宣言，声明
e.g. The Declaration of Independence was made in America in 1776.
《独立宣言》于1776年在美国宣布。
We read the declaration posted on the bulletin board. 我们读了贴在布告板上的声明。
statement, announcement, declaration 均指口头或书面的说明、宣布。区别在于：
statement 通常指正式的说明、声明、陈述、报告；
announcement 指公告、布告、通告,某人（或组织）正式地将某项决定通知公众或某组织（或人）。
declaration 通常指政府（领导或其代言人）进行的官方正式的公告、宣告、宣言、声明。
参考译文
如何安排一场会议
众所周知，组织和参加会议是公司业务的重要组成部分，所以学习如何安排一场会议对商务秘书或商务人员来说是非常有必要的。
那么，让我们开始一场会议之旅吧！
欢迎介绍
当大家到达后，负责会议的主持人应正式欢迎并感谢与会者的到来。不要忘记，如果参加会议的人有新的小组成员，或者有特邀发言人，就应该做个介绍了。可以由会议的负责人介绍新人，也可以让新人自己介绍。
阐明议题
有些主持会议的人喜欢传递会议议程表的复印件。有些人会在墙上张贴一份大的议程复印件或者用投影仪投影。无论使用什么方式，与会者都应该随着会议的进行遵循会议议程。
介绍议程
议程应说明项目的顺序和每个项目预计要花费的时间。如果会上要发言的不止一人，议程上应注明发言者的顺序。在有些情况下，在会议前把议程发给参会者可能会很有用。
讨论项目
这部分是会议的主要部分。议程上的第一个项目将由一名志愿者提出并开始。然后主持人让其他人一起处理这一项。如果没有人有其他内容补充，议程将结束一个项目，并继续下一个项目，并将控制权交给下一位参与者。
结束会议
会议主持人总结要点。总结可以提高工作效率，与会者可以从总结中了解更多关于会议的信息和目的。接下来，所有与会者提议并商定下次会议的日期和地点。最后，主席简要地向与会代表致谢并宣布会议闭幕。
☛ Fill in each blank with one word according to the passage you have just read.
Reading Activity 2 Read and Think Critically
（略）
After-reading Activity 1 Develop Your Vocabulary
☛ Complete each sentence with the proper form of the word given in brackets.
1. The staff is working on final arrangement (arrange) for the summit (峰会).
2. Try to estimate (estimated) how many steps it will take to get to the next object.
3. The attendees (attendee) of today’s party are all the senior managers.
4. They asked me to design a poster (post) for the campaign.
5. He wrote a very formal (formally) letter of apology to Douglas.
6. Sonia explained briefly (brief) how the machine works.
7. The passport office seems very efficient (efficiency). I got a new passport in just 48 hours.
8. Congress issued a declaration (declare) of war.
9. He gave no indication (indicate) that he was ready to compromise.
10. Many international conferences (conference) are held in Geneva.
After-reading Activity 2 Know More Expressions
☛ Tell the meaning of each expression after the given example.
e.g. in charge of the conference 负责主持会议
in charge of the school work 负责学校工作
in charge of the project 负责这个项目
in charge of the investigation 负责此次调查
e.g. pass around copies of the agenda 传递议程表复印件
pass around the information to others 传递信息给别人
pass around the joyfulness 传递快乐
pass around some photos 传递几张照片
e.g. put forward an item 提出一个项目
put forward many reasons 提出许多原因
put forward a model 提出一个范例
put forward useful suggestions 提出有用的建议
e.g. kicked off with a volunteer 开始于一个志愿者
kick off a new search 开始新的搜索
kick off a debate 开始一场辩论
kick off the summer vacation 开始放暑假
e.g. move on to next item 继续下一个项目
move on to the next task 继续下一项任务
move on to the next step 继续下一个步骤
Let’s move on to another example. 让我们继续来看另一个例子。
After-reading Activity 3 Listen and Write
☛ Listen to the following sentences and fill in the missing letters of each word. Check whether you really understand their meanings and can spell them correctly.
1. The question under discussion is signific a n t (重要的).
2. If there is no objection, the ag e nda (议程) is adopted.
3. The tree tru nk (树干) was hollow inside.
4. At the end of the conference, all the particip a n ts (参加者) were asked to fill out a questionnaire.
5. She earned a living as a part-time secret a r y (秘书).
6. She now helps in a local school as a volunt e e r (志愿者) three days a week.
7. The other it e m (项目) on the agenda is the tour.
8. In the meeting, I want to show my ideas by using the overhead p r ojector (投影仪).
9. I met with him to explain the f o rmat (形式) of the programme.
10. The map shows the princip a l (主要的) towns and rivers.